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Document Management

The discipline of managing engineering, technical and operational documents throughout their lifecycle.

Definition

Document Management encompasses the policies, processes, technologies and governance used to create, review, approve, distribute, maintain, retrieve and archive documents throughout an asset's lifecycle. It ensures that information remains accurate, accessible, secure and appropriately controlled from creation through retirement.

Why It Matters

Effective Document Management supports engineering efficiency, regulatory compliance, knowledge retention and safe operations by ensuring that trusted information is available when needed.

In Practice

Document Management combines governance, document control processes and supporting software platforms to maintain the integrity and accessibility of engineering information throughout its lifecycle.

Common Misuse

Document Management is the overarching discipline that includes document control, document management systems, governance, workflows and records management practices.

Term Details
Synonyms:
Document Management; Engineering Document Management; Records Management
Classification:
Engineering Documentation
Methodology
Intermediate
Applications

Engineering Documentation; Information Management; Digital Engineering.

Where It's Used

Engineering organizations.; Capital projects.; Operations.; Asset information management.; Quality management.

References

ISO 9001; ISO 19650

See It In VisualAIM

VisualAIM connects glossary concepts to the asset records, inspection histories, and workflows they describe.

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