Enterprise MI Suite Deployment
Case Study • Enterprise Implementation

Enterprise Deployment of Mechanical Integrity Suite

Transforming fixed equipment integrity management across 26 facilities with centralized visibility, standardized metrics, and compliance-driven inspection protocols.

26
Facilities
9,500
Assets Managed
10
Months to Deploy
$387K
Annual ARR

01The Challenge

Enterprise-Wide Integrity Management Crisis

  • Recurring financial and production losses from inadequate fixed equipment management
  • No visibility into the real state of integrity programs across 26 US facilities
  • Unable to identify root causes or apply mitigation strategies systematically
  • Risk of safety incidents and regulatory penalties from missed compliance inspections
  • Each facility operating with different metrics, naming conventions, and protocols

Our customer required a complete transformation of their Mechanical Integrity program. The scale of their operation made it impossible to maintain consistent standards or learn from failures at one facility to prevent similar issues at others.

02Why VisualAIM

1
Proven Track RecordAlready successfully supporting a sister company, demonstrating clear value and providing a proven path for broader enterprise adoption across additional business units.
2
Superior Platform CapabilitiesAfter evaluating all alternatives including Antea, the customer selected VisualAIM for its clarity, usability, and depth of functionality that exceeded competing solutions.
3
Exceptional Customer PartnershipReferences consistently emphasized that VisualAIM delivers stronger customer service and ongoing partnership commitment than other vendors in the market.
4
Integrated Data EnvironmentVisualAIM's ability to centralize, structure, and operationalize asset information made it uniquely suited to become a foundational system for daily decision-making and compliance adherence.

03Project Execution

The deployment was delivered in three carefully sequenced phases, combining our India support team for data collection with US-based resources providing quality control and oversight.

1
Data Collection Infrastructure

Our Engineering team developed a dedicated Data Collection Application that guided field teams and automatically populated import templates for the Mechanical Integrity Suite.

Streamlined data capture across 9,500 assets
2
Third-Party Integration

Customer engaged an additional service provider for initial data collection, including scanning physical documents and organizing them into equipment-tag folders.

Multi-vendor approach to mitigate dependence
3
Project Recovery

When the third-party vendor exhausted their budget midway through the project, VisualAIM seamlessly took over the remaining scope to ensure successful completion.

Demonstrated reliability when other vendors failed

Critical Vendor Management Lesson

The third-party vendor's mismanagement of project financials and insufficient communication led to budget exhaustion halfway through implementation. Rather than risk project failure, the customer reassigned all remaining data collection services to VisualAIM, demonstrating our ability to rescue complex deployments and deliver on commitments.

Implementation Impact

100%
Facility Coverage
10mo
Full Deployment
Single
Source of Truth

04Current State & Outcomes

Enterprise Transformation Achieved

  • Unified Enterprise View: Fixed equipment programs at all 26 facilities now visible through common metrics, naming conventions, and inspection protocols
  • Rapid Equipment Location: Instant access to any asset across the enterprise with complete inspection history and compliance status
  • Defensible Records: Consistent, auditable documentation meeting all regulatory requirements and industry standards
  • Data-Driven Decisions: Single structured source of truth enabling informed integrity management decisions based on real-time data
  • Root Cause Analysis: Ability to identify patterns and apply learnings from one facility to prevent issues at others

05Investment & Growth Potential

Project Investment

$3M
Total Implementation Cost
$387K
Annual License (ARR)

Growth Opportunity: Additional potential for IDP adoption in the near future would add up to $130K per year in ARR. Contractually, our ARR with this client is capped at $625K annually, allowing for significant expansion as other groups and facilities are added to the platform.

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